Code of Conduct

In light of the COVID-19 global crisis, the Climateurope community will be “virtually” hosting a series of Climateurope Websitvals.

To achieve this, we will need to adapt to our online setting, and adhere to some agreed protocols below.

These “ground rules” are for conveners, chairs, and participants alike in order to ensure an enjoyable, informative, and inclusive experience for all.

The Tech

To enable the technology and agenda to run as smoothly as possible, please:
Mute microphones when not speaking, and be mindful of background noise.
Minimise the use of cameras and/or acknowledge that participants webcams may be disabled in order to maximise the available bandwidth.
“Raise hands” or use the chat box to comment or ask questions.
– Allow moderators/chairs to address comments in turn and steer discussions.
Logout if one is not following a session actively.
– The Climateurope Consortium will be testing the technology in advance of the event, however it is also recommended that participants do the same wherever possible. Please be patient in the event any issues.


Additional elements to be aware of include:

– The primary language used for communication (both spoken and published) at the Climateurope events is English.  While best efforts will be made, the Climateurope consortium cannot be held responsible for the provision of translators or translations.
– Please engage in any polling or feedback activities.  These are an opportunity to inform the next Webstival in the series.
Recognise the importance of discussion and virtual engagement.
Avoid interrupting, and allow everyone a voice.
– The Webstival events will be most effective if you are able to fully dedicate your attention to the process.  Avoid the temptation to do your ‘day job’ on the side, and keep external distractions to a minimum.  The events are deliberately fairly short in order to maintain their focus.
– Any preparation tasks you can achieve ahead of the event will help ensure a smooth process.
– We ask that presenters/facilitators/session chairs keep to their designated time to avoid a delay or impact to other sessions.  Keep sessions clear and focused, noting it can be more challenging to keep your audience engaged virtually.
– Please also ensure adequate time is devoted questions and discussion (either verbally or through comments).
– The Climateurope consortium would like to be able to make a visual and/or auditory recording of the Climateurope Webstival 2020 series including the activities and discussions.  Consideration to the General Data Protection Regulations (GDPR) is part of the registration process.  Please remember to agree or disagree to presentations or audio material featuring you or your content being used in the future (e.g. for our public website, for publicity purposes). Read more in our privacy policy page.


By agreeing to attend the Climateurope Festival(s), you confirm that you agree to refrain from any improper or unwelcome conduct that might reasonably be perceived to cause offence.  Examples of inappropriate behaviours include, but are not limited to:

–  Interfering with anyone else’s enjoyment of the event, this includes disruptive or disrespectful behaviour or comments that interrupt the normal flow of dialogue.
–  Victimising, harassing, degrading or intimidating an individual or group of individuals on the basis of age, religion, disability (both visible and hidden), gender, gender identity and expression, sexual orientation, race, ethnicity, appearance, national origin or political affiliation.
–  Impersonating or plagiarising any person or entity, including any of the Climateurope consortium representatives.
–  Posting, presenting or sharing content which abuses, threatens, promotes, or instigates harm to yourself or others.
–  Personal intrusion or attacks on others, inclusive of making disparaging remarks about any person or entity.
–  Encouraging, inciting, soliciting, promoting or providing information about illegal or criminal activities.

Any participants/attendees violating this ‘festival code of conduct’ may be expelled from the event at the discretion of the event organisers.